Not just a generator —
a compliance management platform
ProPolicyForge generates, stores, monitors and manages your UK compliance documents — aligned to live legislation across 8 regulated sectors.
Six stages. One platform. Complete compliance.
Generate
Built on live UK legislation
Store
Private vault, version controlled
Monitor
Daily legislative checks
Sign Off
Multi-approver workflow
Prove
Audit trail & acknowledgements
Share
Secure inspector links
Regulation-aligned documents in minutes — not hours
Every document is generated against live UK legislation using AI with real-time web search — not a template library that goes out of date the moment regulations change.
Provide your organisation details once. ProPolicyForge weaves them throughout every document — named personnel, your location, your sector-specific context — producing documents aligned to CQC, HSE, Ofsted and FSA regulatory frameworks.
Your full compliance bundle — generated in one go
Starting a new service? Preparing for registration or inspection? Policy bundles give you every document you need for your sector — generated together, consistent throughout, saved directly to your vault.
Fill in your organisation details once. Every document in the bundle uses the same personnel names, your location, your sector context — no inconsistencies between policies.
Choose your sector and bundle tier
Select from Starter (7 documents) or Professional (14 documents) for your regulated sector.
Fill in your organisation details
Organisation name, key personnel, sector-specific questions — completed once, used throughout every document.
Documents generate sequentially
Each document searches live UK legislation and generates in 3–5 minutes. Watch the progress screen as your bundle builds.
All documents saved to your vault
Every generated document appears automatically in your private compliance library with RAG status ratings.
Your private compliance library — always current
Every document you generate is saved automatically to your private vault — a compliance library that tracks the status of each document, monitors for legislative changes, and keeps your organisation inspection-ready.
What does RAG status mean?
Green = generated or updated within 6 months — no action needed. Amber = 6–12 months old — review recommended before your next inspection. Red = over 12 months old — update required.
Scheduled checks against live UK legislation
UK regulations change constantly — CQC frameworks, HSE guidance, ICO requirements, Food Standards Agency rules. ProPolicyForge runs scheduled checks against each document in your vault on a risk-adjusted timetable.
High Risk
Every 7 days
Safeguarding, Infection Control, HACCP
Medium Risk
Every 30 days
Health & Safety, Fire Safety, Lone Worker
Standard
Every 90 days
HR policies, Data Protection, Equality
When a genuine legislative change is identified, you receive an email alert with details of what has changed and a direct link to update the affected document.
Available from Policy Starter plan →Safeguarding Adults Policy checked — no changes
Next check: 14 Jul 2026
Infection Control Policy — legislative update found
UKHSA guidance updated Jan 2026 — click to review
Health & Safety Policy checked — no changes
Next check: 19 Oct 2026
Multi-approver sign-off with a tamper-proof audit trail
A generated document is a starting point. ProPolicyForge supports the full compliance lifecycle — from AI draft through to signed, approved, evidenced policy ready for inspection.
Multi-Approver Electronic Sign-Off
Request approval from up to 5 named signatories — practice manager, clinical lead, pharmacist, or any combination. The document is only marked approved when all signatories have confirmed. Each approval is timestamped and embedded in the downloaded policy document.
Upload Physically Signed Version
Prefer wet signatures? Download, print, sign and re-upload. The signed document is stored in your vault, clearly marked approved, and downloadable at any time.
Tamper-Proof Audit Trail
Every action on every document is timestamped and logged — generation, downloads, previews, share links, sign-off requests, approvals, staff acknowledgements. The complete audit history is yours to share with any inspector.
One tap to send an inspector everything they need
When a CQC inspector, HSE officer or auditor asks to see a policy — ProPolicyForge generates a complete inspection package in seconds, directly from your vault.
Secure read-only policy link
Inspector can view the full policy document on any device — no login, no download required.
Full audit trail link
The complete compliance audit history — every event, every approval, every staff acknowledgement — in a separate shareable link.
Pre-written inspector email
A professionally worded email containing both links is generated and ready to send — directly from ProPolicyForge to the inspector's inbox.
Both links expire after 7 days. Generate a new package for each inspection.
Available on Compliance Builder plan →
A staff compliance portal — no extra accounts needed
Publish selected policies to your Compliance Hub — a branded, PIN-protected portal where staff can read and acknowledge policies without needing a ProPolicyForge account.
Why this matters at inspection
CQC and Ofsted inspectors regularly ask for evidence that staff have read and understood key policies. The Compliance Hub gives you timestamped proof — for every policy, for every staff member — in seconds.
Your compliance at a glance — always inspection-ready
The Compliance Dashboard gives you a real-time view of your entire compliance position — compliance score, document status by risk tier, staff acknowledgement rates and recent activity — in one screen.
Overall Compliance Score
Weighted score based on document age and risk tier. Tells you at a glance whether you're inspection-ready.
Documents by RAG Status
Current, review recommended and update required — with direct links to act on each category.
Staff Compliance Stats
Acknowledgement rate, total acknowledgements and unique staff members — updated in real time.
Compliance Lifecycle Progress
Generate, Store, Monitor, Sign Off, Prove and Share — see where you are in the lifecycle and what needs attention.
Keep existing policies current — not just new ones
Already have compliance documents? Review & Update checks your existing policies against current UK legislation, identifies what has changed, and regenerates an inspection-ready version with a plain-English summary of every change.
This works for documents generated by ProPolicyForge and for policies you already have — paste in any existing document and ProPolicyForge will assess it against current regulatory requirements for your sector.
What's Changed summary
Every updated document includes a "What's Changed" section at the top — listing every legislative or regulatory change identified, written in plain English so any staff member can understand what has been updated and why.
RAG rating updated automatically
Once updated, the document's RAG status resets to green and the review date advances by 12 months. Your compliance score updates immediately in the dashboard.
Safeguarding Adults Policy
Last updated: 6 months ago · High Risk
⚠ Legislative changes found
NHS England Safeguarding Accountability Framework updated April 2026. CQC sector-specific assessment framework changes. Employment Rights Act 2025 provisions now in force.
ICO Registered
ZC116446
HCPC Registered
Clinical founder
UK GDPR Compliant
AI never stores or trains on your data
CQC & HSE Aligned
Live regulatory sources
EU-Hosted Vault
Vercel Blob (EU)
Compliance knowledge built from the inside
ProPolicyForge was built by an HCPC-registered physiotherapist with 20+ years of NHS experience — including two decades navigating the compliance demands of some of the UK's most heavily regulated services.
The challenge many organisations face is that they're focused on building and running their service — and compliance documentation is expensive, time-consuming and chronically out of date. ProPolicyForge exists to fix that.
About the founder →Ready to get compliant?
Generate your first document free — no card required. Or explore our plans to find the right level of compliance coverage for your organisation.